--- title: Is it time for web2print? description: Seven signs your organisation could benefit from Web2Print, plus a simple way to score yourself before next year's print budget is set. image: https://www.empine.co.uk/hubfs/Website%20Files/1080x1080px%20-%20V16.png --- [Skip to content](https://www.empine.co.uk/insights/is-it-time.-for-web2print#main-content) [![empine-primary-logo-CMYK-Light-1](https://www.empine.co.uk/hs-fs/hubfs/empine-primary-logo-CMYK-Light-1.png?width=8000&height=4324&name=empine-primary-logo-CMYK-Light-1.png)Homepage](https://www.empine.co.uk) - [what we do](https://www.empine.co.uk/whatwedo) - [web2print](https://www.empine.co.uk/whatwedo/web2print) - [direct mail](https://www.empine.co.uk/whatwedo/directmail) - [events](https://www.empine.co.uk/whatwedo/events) - [signage](https://www.empine.co.uk/whatwedo/signage) - [promotional items](https://www.empine.co.uk/whatwedo/promotionalmerchandise) - [packaging](https://www.empine.co.uk/whatwedo/packaging) - [marketing](https://www.empine.co.uk/whatwedo/marketing) - [who we help](https://www.empine.co.uk/whowehelp) - [charities](https://www.empine.co.uk/whowehelp/charities) - [businesses](https://www.empine.co.uk/print-management-solutions-businesses) - [education](https://www.empine.co.uk/whowehelp/education) - discover - [insights](https://www.empine.co.uk/insights) - [faqs](https://www.empine.co.uk/faqs) - [pricing](https://www.empine.co.uk/pricing) - [about us](https://www.empine.co.uk/about) - [empine print management](https://www.empine.co.uk/about/empineprintmanagement) - [Forsyth & Steele](https://www.forsythandsteele.com/) - [Invogue Incentives](https://invogue.co.uk/) - [become a supplier](https://www.empine.co.uk/become-a-supplier) - [case studies](https://www.empine.co.uk/see-our-work) [contact us](https://www.empine.co.uk/contactus) - [what we do](https://www.empine.co.uk/whatwedo) - [web2print](https://www.empine.co.uk/whatwedo/web2print) - [direct mail](https://www.empine.co.uk/whatwedo/directmail) - [events](https://www.empine.co.uk/whatwedo/events) - [signage](https://www.empine.co.uk/whatwedo/signage) - [promotional items](https://www.empine.co.uk/whatwedo/promotionalmerchandise) - [packaging](https://www.empine.co.uk/whatwedo/packaging) - [marketing](https://www.empine.co.uk/whatwedo/marketing) - [who we help](https://www.empine.co.uk/whowehelp) - [charities](https://www.empine.co.uk/whowehelp/charities) - [businesses](https://www.empine.co.uk/print-management-solutions-businesses) - [education](https://www.empine.co.uk/whowehelp/education) - discover - [insights](https://www.empine.co.uk/insights) - [faqs](https://www.empine.co.uk/faqs) - [pricing](https://www.empine.co.uk/pricing) - [about us](https://www.empine.co.uk/about) - [empine print management](https://www.empine.co.uk/about/empineprintmanagement) - [Forsyth & Steele](https://www.forsythandsteele.com/) - [Invogue Incentives](https://invogue.co.uk/) - [become a supplier](https://www.empine.co.uk/become-a-supplier) - [case studies](https://www.empine.co.uk/see-our-work) [contact us](https://www.empine.co.uk/contactus) ![](https://www.empine.co.uk/hs-fs/hubfs/Website%20Files/1080x1080px%20-%20V16.png?width=2160&height=2160&name=1080x1080px%20-%20V16.png) Web2Print # Is it time for web2print? ![Emily Yates](https://app.hubspot.com/settings/avatar/0cfb7545c28d4ad668e2483273aff76a) Emily Yates November 7, 2026 The start of a new year is when a lot of organisations take a proper look at how things are working, and with budgets for the next financial year being shaped over the coming months, it's a good moment to ask whether the way you order and manage print is still the right one. Web2Print isn't the answer for everyone, but for organisations that recognise a few of the signs below, it can take a surprising amount of time, cost and frustration out of the year ahead. Work through these seven signs and keep count of how many sound familiar. ### 1. You have more than one site Whether it's branches, showrooms, campuses, regional offices or shops, every extra location adds another set of people ordering print, another set of suppliers and another chance for things to drift. If each of your sites does print slightly differently, that's usually the first sign that a central way of ordering would help. ### 2. More than a handful of people order print When only one or two people order print, it's easy to keep on top of. Once it's spread across site managers, field teams, department heads and administrators, it becomes much harder to know what's being ordered, from where and at what price, and someone usually ends up checking it all. ### 3. You reorder the same items again and again If business cards, leaflets, posters, signage, uniforms or welcome packs are ordered every month or every quarter, each of those orders is currently going through the same steps of finding the file, requesting a quote and placing the order. Repeat items are exactly what Web2Print is designed for, because they can be set up once and ordered in minutes from then on. ### 4. Simple amends wait on a designer If changing a name, a phone number or a local address means sending a request to a designer and waiting for it to come back, that's time and money spent on something that could be handled through an editable, approved template. Routine amends handled this way can save up to £375 a day on designer day rates. ### 5. You can't easily see what each site spends If answering "what did we spend on print last year, and where?" means pulling together invoices from several suppliers, you're missing the visibility that makes budgeting and planning straightforward. We've written about [how multi-site print spend usually gets out of control](https://www.empine.co.uk/insights/how-multi-site-print-spend-usually-gets-out-of-control-and-how-to-stop-it) if this one feels particularly familiar. ### 6. You've spotted an old logo or out-of-date material recently If anyone in the last six months has found an old logo, last year's leaflet or a home-made edit in use somewhere, that's a sign people can't easily get hold of the right version. Locked templates on a shared storefront mean the latest approved version is always the easiest one to order. ### 7. Something big is coming up Opening new sites, rebranding, taking on lots of new starters or running a busy events calendar all put extra pressure on print. These are often the moments when organisations find their current process can't keep up, so it's worth getting the right setup in place before the pressure arrives rather than during it. ### How did you score? **None or one.** Your current process is probably working well, and it's worth revisiting if anything changes, like a new site or a rebrand. **Two.** There's likely some time and money to be saved, particularly on repeat items, and it's worth looking at where the friction is. **Three or more.** Web2Print is very likely to make a real difference, and it's worth a conversation before next year's print budget is set, so the savings are built into the plan rather than discovered halfway through the year. ### Get ready for the year ahead Our free Web2Print Guide explains how storefronts, approvals, budgets, fulfilment and reporting work, so you can see what it would look like for your organisation. [**Download the free Web2Print Guide**](https://www.empine.co.uk/web2print-guide) If you scored three or more, talk to us before your new budget is set, and we'll look at how print is ordered in your organisation today and where it could be simpler. 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